The Principle of Effective Time Management.
Ishola Ayodele
Quadrant 1: Urgent-Important.
These are the most pressing of tasks we’ll likely get to this week. These are things that need pressing attention, they may be beneficial or not beneficial to us.
Eg
Attending to a crying baby,
Answering a call,
fire-fighting,
Taking your clothes in during the rain,
Picking your child after school,
Cooking dinner for your husband,
Attending to your guests,
Going on an errand for your boss or parents,
Etc
Quadrant 2: Not Urgent – Important.
These are the things that matter in
the long-term but will yield no tangible benefits this week or even this year. They are things we know
we need to get to but probably will
push off.
Eg
Exercise
Recreation
Vacation
Taking a particular course,
setting a goal for our future,
learning a skill, Relationship-building,
Getting education,
Saving,
Investing,
Planning for marriage,
Planning for parenting,
Securing accommodation or changing your accommodation,
Developing new habits, Quitting bad habit like drinking or smoking,
Spending quality time with your child to know him/her,
Most successful people spend much of their time here. Please take note of this
Quadrant 3: Urgent – Not Important.
These tasks are the biggest reason
we’re not more successful in the
long-term. They clog up our time today but, when we look back at
these things at the end of the week,
They take up our valuable time through urgency.
E.g
Watch Live match,
Soap operas,
Live TV programmes,
Unwanted guests,
Prolonged browsing,
Computer games,
Play stations,
Student union rallies,
Quadrant 4:
Not Urgent –
Not Important.
These things we do
because we feel like we’re tired and
need a break.
E.g
It’s checking and rechecking
Facebook and Twitter,
Excessive chat on WhatsApp,
watching lengthy movies or season films in one sitting,
engaging in gossip,
Unnecessary argument over football or people, Discussion that is of no benefit
Etc
"There will never be enough time for us to do all things we desire in life but there will always be enough time to do the things which mattered most in our lives if we are wise"
Please share your thoughts with me by clicking on the post a comment box below.
Ishola Ayodele is a Public Relations practitioner and a member of the Nigerian Institute of Public Relations.
He offers the following services to Large Corporations, SMEs and Individuals.
Result Oriented Communication,
Effective Crisis Communication,
Effectual Political Communication,
Reputation and Image management,
And Impactful Presentation Coaching.
He can be reached on
twitter @ishopr and via
Email: impactfulcommunications@gmail.com
Ishola Ayodele
Carl Sandburg once said, "Time is the most valuable coin in your life. You and you alone will determine how that coin will be spent. Be careful that you do notlet other people spend it for you".
Let us explore effective time management using the Stephen Covey's Matrix
Quadrant 1: Urgent-Important.
These are the most pressing of tasks we’ll likely get to this week. These are things that need pressing attention, they may be beneficial or not beneficial to us.
Eg
Attending to a crying baby,
Answering a call,
fire-fighting,
Taking your clothes in during the rain,
Picking your child after school,
Cooking dinner for your husband,
Attending to your guests,
Going on an errand for your boss or parents,
Etc
Quadrant 2: Not Urgent – Important.
These are the things that matter in
the long-term but will yield no tangible benefits this week or even this year. They are things we know
we need to get to but probably will
push off.
Eg
Exercise
Recreation
Vacation
Taking a particular course,
setting a goal for our future,
learning a skill, Relationship-building,
Getting education,
Saving,
Investing,
Planning for marriage,
Planning for parenting,
Securing accommodation or changing your accommodation,
Developing new habits, Quitting bad habit like drinking or smoking,
Spending quality time with your child to know him/her,
Most successful people spend much of their time here. Please take note of this
Quadrant 3: Urgent – Not Important.
These tasks are the biggest reason
we’re not more successful in the
long-term. They clog up our time today but, when we look back at
these things at the end of the week,
They take up our valuable time through urgency.
E.g
Watch Live match,
Soap operas,
Live TV programmes,
Unwanted guests,
Prolonged browsing,
Computer games,
Play stations,
Student union rallies,
Quadrant 4:
Not Urgent –
Not Important.
These things we do
because we feel like we’re tired and
need a break.
E.g
It’s checking and rechecking
Facebook and Twitter,
Excessive chat on WhatsApp,
watching lengthy movies or season films in one sitting,
engaging in gossip,
Unnecessary argument over football or people, Discussion that is of no benefit
Etc
"There will never be enough time for us to do all things we desire in life but there will always be enough time to do the things which mattered most in our lives if we are wise"
Please share your thoughts with me by clicking on the post a comment box below.
Ishola Ayodele is a Public Relations practitioner and a member of the Nigerian Institute of Public Relations.
He offers the following services to Large Corporations, SMEs and Individuals.
Result Oriented Communication,
Effective Crisis Communication,
Effectual Political Communication,
Reputation and Image management,
And Impactful Presentation Coaching.
He can be reached on
twitter @ishopr and via
Email: impactfulcommunications@gmail.com
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